Proposing a Flexible Work Schedule
As a residential research university and hospital/health system, Johns Hopkins has special needs that require certain services to be available at all times.
A major responsibility of managers is to schedule staff to meet operating needs. Managers may establish flexible work schedules or staff may propose flexible work schedules. A staff member's request can be approved or denied at the sole discretion of the supervisor. Approved flexible work schedules will sustain or enhance the staff member's ability to complete the functions of his or her job, and will not present an undue inconvenience to Johns Hopkins, its clients, or the employee's department. The arrangement may be reviewed and changed by the supervisor at any time.
Discussion of flexible work schedules can be initiated by the supervisor or a staff member. Staff seeking a flexible work schedule should submit a request in writing to the supervisor by completing the Flexible Work Schedule Proposal Form.
Employees are strongly encouraged review Important Considerations before submitting a flexible work schedule proposal.
Flexible Work Schedule Options
Proposals for a flexible work schedule may include:
- Fixed starting and ending times
A proposal may present an adjustment to fixed starting and ending times. For example, a staff member may work from 8:00 a.m. - 4:30 p.m. daily, as opposed to the more traditional schedule of 8:30 a.m. - 5:00 p.m.
- Fixed varied starting and ending times
The staff member making the request works 7.5 hours each day, but may propose using varied starting and ending times. For example, he or she may request to work Monday, 8:00 a.m. - 4:30 p.m., Tuesday, 9:30 a.m. - 6:00 p.m., Wednesday, 7:00 a.m. - 3:30 p.m., etc. A common feature of this flexible work schedule is that there are "core" hours when the unit is fully staffed.
- Compressed work schedules
An employee might propose to change the number of hours to be worked per day to permit fewer work days per week. For example, a staff member who is regularly scheduled to work 40 hours per week may propose to work four ten-hour days.
- Reduced time schedules
A request for this flexible work schedule would involve reduced hours and tasks, possibly with pro-rated salary and/or benefits.
Lunches and/or scheduled rest periods are not to be eliminated when staff work a flexible schedule.
Flexible work schedules are not appropriate for all positions or work sites. Approval of a request is at the sole discretion of the supervisor. An employee cannot use Johns Hopkins grievance procedures to grieve a decision on a request for a flexible work schedule.