Alternate Work Location Agreement

The terms "alternate work location" or "alternate work place" shall refer to the staff member's residence or any alternate work location approved by the supervisor and the university. The term "university office" will mean the staff member's university campus office location.

Use of Equipment

The staff member agrees that use of equipment, software, data, supplies and furniture provided by the university for use in the alternate work location is limited to authorized persons and for purposes related to business including self-development, training and tasks.

The university may choose to purchase equipment and related supplies for use by the staff member or permit the use of staff member equipment. University-owned software may not be duplicated except as formally authorized in compliance with the terms of software licensing agreements. The decision as to the type, nature, function and quality of electronic hardware, computer software, data and telecommunications equipment rest solely with the university. The items purchased for staff use remain university property and must be returned to the university upon request or upon the onset of long-term disability, resignation or termination. The university does not assume liability for loss, damage or wear of staff-owned equipment. A detailed list of equipment provided by the university and that provided by the member should be included in the agreement.

Work Space Designation

The staff member agrees to designate a work space within the alternate work location for the purpose of placement of equipment to be used for work. The work space will be maintained in a safe condition, free of hazards. The staff member is expected to take reasonable precautions to protect the equipment from theft, damage or misuse. The staff member should contact his/her insurance carrier and determine to what extent the policy covers university property. The university must be provided with evidence of insurance and the extent of the staff member's coverage.

The university has the right to visit the staff member's alternate work place to be sure it meets standards for safety, security and working conditions. Such visits would be scheduled in advance.

Equipment Failure or Malfunction

In the event of equipment failure or malfunction, the staff member agrees to notify immediately the university in order to ensure repair or replacement of equipment, and to grant access to the designated repair person, or to transport the equipment to the university for repair. In the event of a delay in repair or replacement of equipment, the staff member understands that they may be assigned to do other work or assigned to another location at the university's discretion.

Non-reimbursable Expenses

The university will not reimburse the staff member for alternate work location related expenses such as heat, light, electricity or insurance.

Dependent Care Arrangements

An alternate work location is not considered a dependent care solution. It is recommended that appropriate arrangements be made as applicable.

Liability for Injuries

The staff member should immediately report and follow-up in writing to his/her supervisor and the university any job related accident, injury or illness associated with work done for the university in the alternate work location. The staff member understands that he/she is liable for injuries to third persons or to members of his/her family on the staff member's premises.

Tax Implications

It is the staff member's responsibilty to determine any tax implications for maintaining an alternate work location. The university will not provide tax assistance or assume any additional tax liabilities. It is recommended that the staff member contact a qualified income tax professional to discuss income tax implications.

Staff member's signature: _____________________________________________________ Date: _________

Supervisor's signature: _______________________________________________________ Date: _________